Grantwriting Process Checklist

Federal and State Agencies periodically publish Requests for Proposals (RFPs) or Notices of Funds Availability (NOFAs) advertising the grant program, and when the applications are due.

Two to three weeks lead time to the due date is an absolute minimum amount of time to get a grant proposal put together, since many agencies will have the same due date for multiple projects. More lead time is necessary if a County Board of Supervisor’s Resolution is required to Apply, or memorandums of understanding are needed.

Thus, contacting the Resource Management Specialist at 539-1726 as soon as possible is absolutely necessary so that the RFP/NOFA can be reviewed a list of requirements can be drawn up.

Information needed

Generally, this is the sort of information needed:

Proposed Project/Program description:  (Terms, Goals, etc.)

  • What are the goals?
  • Are the goals measurable?
  • How will you measure success/opportunity?
  • Who would do what, how?

Community Need:

Does this Project/Program fill a local unmet need?

  • Is this need documented? (Surveys, Studies, Comprehensive Plans, etc.)
  • Consequences of Inaction?

Are there other organizations that would support/compete with this application? (local, regional, state, community groups).

  • Who are the potential partners/supporters?
  • Who are the potential losers if this project is awarded?


  • Why us?  What do we have that no one else has?
  • Why can’t we fund it ourselves?
    If funded,

Program Costs:

  • What are the projected costs of the Project/Program? (personnel, equipment, office space)
  • If a match is required, where will you get the funding, and are you aware of any in-kind services or cash available?
  • In your opinion can/would/will the County financially and administratively support a Project/Program of this type?